Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!
CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.
- Full Time
This position provides a high-level administrative support by recording, producing and disseminating and archiving the official record of the Board of Trustee meetings as well as other Trustee committee meetings; handling information requests; preparing executive level documents; scheduling, coordinating logistics, and organizing Board meetings; managing multiple calendars and travel arrangements; preparing correspondence; receiving visitors; and arranging conference calls. In addition, this role assists with the President's written and oral communication to various internal and external audiences.
- Provide staff support for Board and Committee meetings; create and maintain reports, meeting minutes, correspondence, and items for Board action supporting the business of the Board
- Plan and implement policies and procedures to enhance and improve the systems and processes related to the Board of Trustees
- Provide staff support for Board and Committee meetings; create and maintain reports, meeting minutes, correspondence, and items for Board action supporting the business of the Board.
- Represent Board as Assistant Secretary, manage and oversee the record keeping of the official records of the Board of Trustees and the University, ensure compliance with legal requirements; i.e., Bylaws, actions without meetings, FCC Regulations, Conflict of Interest Policy; etc.
- Manage complex calendars, research various topics relevant to Board's involvement or other decisions requiring additional information;
- Coordinate and arrange meetings and schedules within an extremely fast-paced environment. This requires the ability to maintain composure and demonstrate "grace under pressure," including being able to coordinate and facilitate through ambiguity.
- Schedule conference calls, videoconference meetings, in-person, and on-site/off-site meetings with key stakeholders, administrative staff, key donors, and for various Board committees. This requires an understanding of the key priorities for the university and the Board.
- Arrange and coordinate complex and frequently changing travel arrangements and logistics.
- Prepare, draft, edit and proofread executive level documents, PowerPoint, and Excel correspondence.
- Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
- Field routine and non-routine questions with a high level of composure, professionalism and a service attitude.
- Schedule, plan and organize routine and non-routine activities such as Board meetings, activities, and events.
- Anticipate and prepare materials needed for Board events, correspondence, appointments, meetings, travel, phone calls, etc.
- Coordinate logistics for Board events, meetings with executive staff; helping to locate and obtain information & resources internally, as well as externally.
- Organize own work, coordinate projects, set priorities, meet deadlines and follow up on assignments with minimal supervision and direction. Identify and take a pro-active approach to assigned tasks.
- Manage and plan the section of the Office of the President's budget pertaining to the Board of Trustees; manage the Board Web presence, index and store records of the Board.
- Assist the President with both oral and written communication to various audiences, such as regular updates to Trustees.
- Perform other duties as assigned by the President or requested by the Executive Assistant as possible.
- Bachelor's degree is required. A bachelor's degree in Business Administration or Masters Degree in either Business Administration or Education is preferred.
- A minimum of one year experience in an executive administrative capacity; additional experience in an executive administrative capacity, particularly one that worked with a Board of Directors or Trustees, is preferred. Experience in a global entity is a plus as is experience as a paralegal or in a legal administrative role.
- Must have outstanding written, presentation, and verbal communication skills.
- Ability to work in a fast-paced environment while adapting to changing deadlines and priorities.
- Must be able to work independently, prioritize work and execute simultaneous assignments with success and accuracy.
- Advanced computer skills, including extensive experience with Microsoft Office (Outlook, Word, Excel, PowerPoint, etc). Technology savvy with the ability to learn new systems as necessary for the function, such as Kronos, Banner Finance, and Adobe Acrobat X Pro.
- Excellent interpersonal skills with the ability to interact with all levels in an organization with a friendly, service-oriented and professional demeanor.
- Excellent organizational skills with an exceptionally strong attention to detail/accuracy.
- Strong judgment, discretion, confidentiality and decision-making skills.
- Strong time management and prioritizing skills.
- Detail oriented, high level of accuracy in work product, with exemplary organizational skills, and meets commitments.
- High level of confidence, integrity, and motivation; must be collaborative and team-oriented.
- Must be able to multi task, maintain composure under pressure, and deliver in a global environment in support of a complex university environment.
- Must be a self-starter, proactive, responsive, and resourceful.
- Highly flexible and motivated individual with an ability to work independently as well as in a team setting. Innovative and strategic thinking capabilities with highly accomplished work experience, strong analytical and critical thinking skills are essential.
- Must consistently demonstrate the highest level of professionalism and discretion.
- The ability to work with top-tier executives of diverse backgrounds is necessary. Excellent interpersonal skills with the ability to interact well with all levels of key stakeholders, Board members, executive team, administration, staff, and students.
- Must maintain a high level of confidentiality of information.
- Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its' procedures.
Benefits & Perks
Great Company Culture. Enjoy a Christian atmosphere.
Make No Little Plans Here. Everything you do makes a difference.
Great Team Members. People you'll enjoy being around.
Improve Your Health. Free access to the on-campus aerobic center.
Stay Sharp. Access to the ORU library and discounted tuition for yourself and dependents.
Rest and Relaxation. 10 days of paid vacation, 5 sick days and 10 days of paid holidays.
Fair Compensation. Based on your skills and experience.
Benefits. Medical, Dental, Vision, Life Insurance, matched retirement savings and tuition for yourself and dependents.
PHYSICAL & ENVIRONMENTAL DEMANDS will include but not be limited to sitting, standing, walking, bending, stooping, kneeling and twisting of upper body, and repeated reaching by extending hand(s) and/or arm(s) in any direction. Manual dexterity for operating office machine and equipment. Vision to include near/far, depth perception, and color.
Oral Roberts University employs, advances, admits, and treats in its employment and educational programs all persons without regard to race, color, national origin, sex, age, disability, status as a veteran or genetic information.