Faculty/Staff Email Signature Policy
Oral Roberts University requires all faculty and staff members to use a standardized email signature in all internal or external communication related to the university. This signature gives recipients an understanding of the sender’s name and position in the university while maintaining credibility. In addition, this signature represents the university and helps us maintain a clean, cohesive brand. Here are a few tips to remember as you create or update your signature:
- Please use the Signature Tool to create or update your signature at ORU.edu/SignatureGenie . This will ensure that the branding is up-to-date and the format is correct.
- Delete any old signatures from your Outlook account. Deleting old signatures will help you avoid accidentally using an old signature.
- Use your signature on all internal and external communication. This helps to identify who you are and the position you hold at the university.
- Don’t add information or modify the format of your signature. This format is defined by the Marketing Department, and as representatives of the university, you are expected to comply with this policy. Traditional honorifics such as “Mr.,” “Mrs.,” or “Ms.” are acceptable forms of speech in email communication. Pronouns such as “He/Him,” “She/Her,” etc., are not acceptable as part of your ORU signature.
For further instruction and examples, please reference our Email Signature Quick Guide. All supervisors are responsible for ensuring their employees are in compliance. If you need assistance with your signature, contact the IT HelpDesk at 918.495.6315 and a technician will be happy to assist.
Additional Notes
All work-related email messages should include no backgrounds or email templates. Your email body text should be the default setting or a similarly legible font. It is imperative for all email communication to be visually professional and clear.
The email signature may look smaller or larger depending on screen resolution. The size that has been selected for the email signature is the most compatible with a wide variety of screen resolutions. Please keep this in mind if the email signature appears too large or too small on your screen.
Frequently Asked Questions
If you need help with adding your email signature to your email client, please look
at our FAQ section.
Email Signature FAQs